Blog header with diagrams of people working from home in a team

3rd June 2023

A Complete Guide To Maintaining Team Collaboration Remotely

Ryan Kelly

Team collaboration is integral to productivity and for your employees to produce their best work. Good in-house communication ensures that everyone can do their job to the best of their abilities, receive the right support, and ensures that everyone is on the same page for projects.

However, with the increase in WFH employees, some business owners worry about how they can maintain high quality collaboration remotely.

Luckily, there are several ways that the right technology can support remote team collaboration, but first let’s look at the ways that work has changed.

More People Want To Work Remotely

In recent years, the number of people who prefer to work remotely has been increasing steadily.

According to data collated by Vox EU, 19% of UK respondents want to work from home 5 days a week in 2022 and according to the Office For National Statistics, 85% of employees currently working from home want a ‘hybrid’ approach of both home and office working in future. It is, therefore, apparent that WFH practices are becoming a staple of the future of work in most businesses.

The COVID-19 pandemic forced many businesses to adopt remote work as the new normal, and it now seems that remote work will continue to be a popular option for many workers.

This shouldn’t be viewed with apprehension as many companies have already found WFH staff to be very beneficial.Diagram showing someone working from home but is available all around the world

Why Remote Workers Are Better For Businesses

Remote working is not only better for employees, but the practice can also help businesses.

Remote work can help companies reduce overhead costs, increase employee productivity, and improve their overall business operations. By allowing employees to work from home, businesses can save money on office space, utilities, and other related expenses. This can help companies free up more resources to invest in other areas of their business, such as marketing or research and development.

Additionally, remote workers tend to be more productive than their in-office counterparts. Data, such as that explained by Business News Daily, shows that remote workers are less likely to take sick days, less likely to be distracted by office politics, and are generally more focused on their work. As a result, businesses can benefit from higher productivity levels, which can translate into better customer satisfaction, increased revenue, and improved overall performance.

How The Right Hardware Aids Remote Work

One of the most important factors in maintaining team collaboration remotely is having the right hardware. Remote workers need reliable and efficient computer equipment to do their job effectively. This includes laptops, desktops, tablets, and other essential devices.

When laptop leasing for remote work, businesses should consider factors such as portability, battery life, and performance. For example, a lightweight laptop with a long battery life is ideal for IT leasing to remote workers who are constantly on the move. Similarly, a powerful desktop computer with multiple monitors is ideal for remote workers who need to work with multiple applications simultaneously. Both PC leasing and laptop leasing are simple, and, compared to buying hardware, it is very affordable.Blog image 2 showcasing a working from home setup with multiple monitors

How Does Computer Leasing Help With Remote Work And Collaboration?

IT leasing offers companies a wide range of hardware options, and certain lease structures, such as Device as a Service, include additional IT services. With the right hardware, software, and IT support services, businesses can easily maintain excellent remote team collaboration.

DaaS lease models, such as Devices For Teams come with ongoing remote IT tech support maintenance and cyber security support. This remote, expert support makes it easy for businesses to support their staff with their hardware and ensure the best security from hackers and human error when they work remotely.

But what about collaboration specifically?

The Devices For Teams experts can help businesses select the best PC and Apple models for collaboration and advise on software that can boost communication and collaboration on documents and projects. We can also advise on which devices have the best sound and visuals for crisp video conferencing.

Excellent collaboration remotely comes from making workers’ lives easier and their communication simpler. There are many fantastic apps and pieces of software that can make collaboration easier, such as Slack, Trello, Teams, Basecamp, etc. There are also more complex programmes to suit different industries. For scientists, engineers, designers, and finance techs there will be even more complex software to enable them to work alongside their colleagues and projects.

Devices For Teams can give strategic advice on software and make sure you lease hardware that can cope with that software and multitasking.

Computer leasing allows businesses to access the latest hardware without having to make a large upfront investment. Additionally, leasing allows businesses to upgrade their hardware more frequently, which can help keep remote workers productive and up-to-date with the latest technology.Blog image showcasing devices for teams website on a Mac screen

How Does DaaS Help With Remote Work And Collaboration?

Desktop as a Service (DaaS) is one of the best computer leasing options for companies needing support for remote workers.

DaaS providers like Devices For Teams have additional IT services that make it simpler to support your remote workers. We offer:

  • Remote zero touch deployment of devices to workers’ homes
  • Personal configuration of devices with each individual’s relevant apps, accounts, and software
  • Collection of hardware from ex-staff
  • Repurposing devices for new hires
  • Storing devices that you don’t currently need
  • Cybersecurity software
  • MDM management, which allows managers to control how remote staff use their devices, including which apps they can use and how company data is utilised and moves on and off company networks. MDM management can even wipe lost and stolen devices
  • Remote IT support


Maintaining team collaboration remotely can be challenging, but with the right hardware and tools, businesses can make it work.

Remote work is becoming increasingly popular, and businesses that want to remain competitive need to adapt to this trend.

Computer leasing and DaaS are options that businesses can consider to provide their remote workers with the hardware and tools they need to be productive and collaborative.

By investing in the right hardware and tools, businesses can ensure that their remote workers are equipped to do their job effectively, regardless of where they are working from.

Contact us