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1st June 2023

Effective Onboarding: A Comprehensive Guide for Startups and SMEs

Carissa Parnell

Preparing for the arrival of a new team member involves careful planning to ensure a smooth onboarding process. To create a positive impression and foster long-term retention, it’s essential to cover all the necessary steps. Don’t worry—we’ve got you covered with a comprehensive checklist that encompasses the pre-onboarding, onboarding, and post-onboarding phases.


Anticipating the arrival of your new employee is crucial for effective organisation and a welcoming experience. Follow these tips to prepare for D-Day and make your future employee eager to join your team:

  • Be readily available as soon as the promise to hire is signed.
  • Send valuable company documentation before their arrival, such as the organisation chart, company presentation, and details about company culture.
  • Prepare a welcome kit in advance, including a computer, goodies, essential documents, and an entrance badge. Ensure teleworking employees also receive their kits promptly.
  • Assign a buddy to each recruit—an experienced employee who will serve as a valuable ally in their integration and growth. For further insights, refer to our comprehensive guide on successful onboarding featuring Ignition Program’s best practices on buddies.Blog image showcasing onboarding staff


Consider onboarding as a holistic integration process that equips your new employee with essential information, accelerates their productivity, and enables seamless integration into your company.

  • Provide a complete tour of the premises and offices, highlighting co-working spaces, meeting rooms, relaxation areas, printers, and the coffee machine.
  • Present a comprehensive overview of the company’s operations, including the tools utilised and relevant information about its daily functioning. Dedicate time for the employee to explore your company’s products or services through hands-on experiences.
  • Facilitate informal interactions by organising a team lunch, breakfast, or an aperitif, allowing your new recruit to build relationships with colleagues in a relaxed setting.
  • Conduct department-specific onboarding sessions, ensuring your new employee understands the challenges faced by each team, thereby gaining a broader perspective on their role within the organisation.


Post-onboarding plays a critical role in monitoring your new employee’s integration during their initial weeks and months. This step is crucial for identifying any areas that require attention, addressing concerns promptly, and fostering long-term engagement.Blog image showcasing new staff members interacting

Consider the following best practices:

  • Schedule regular check-ins to gather feedback on their integration into their role and the company, ensuring their well-being and satisfaction.
  • Develop a “satisfaction” questionnaire to capture newcomers’ experiences with the onboarding process. Their valuable insights will enable you to enhance future onboarding experiences, if necessary.

By following these guidelines, you’ll be well-equipped to welcome and integrate new team members effectively, ensuring their long-term success within your organisation.

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