Google Workspace Icon Vs Microsoft 365

14th February 2023

Google Workspace Vs Microsoft 365 – Which Is Right For Your Business?

Carissa Parnell

Getting To Know Google Workspace

Google Workspace is the new, updated, and rebranded version of the acclaimed G Suite collection of business tools.

The new, re-named suite contains diverse business apps that aid in productivity, task assigning, communication, collaboration, content creation and more.

Since its rebranding, these apps have been improved and expanded to be a complete answer to a company’s administrative needs, with each tool complimentary to all the others for a seamless and effective business experience.

Google Workspace is easily one of the best and most well-known collections of organisational / productivity business programs, alongside Microsoft 365, which is its main competitor.

The functionality of the apps within both suites is very similar. Both Google Workspace and Microsoft 365 aim to be a comprehensive set of programmes and a one-stop-shop of business tools for their customers.

With such crossover in terms of functionality, it can be challenging for a business to decide which suite of tools is worth their investment. Let’s compare these two behemoths of productivity app collections. Google Workspace animated people standing on google icons

Similarities Between Google Workspace and Microsoft 365

There are many similarities between Google Workspace and Microsoft 365. Both boast useful apps, such as:

  • Content creation docs like Word and Google Doc
  • Spreadsheets and data management tools like Excel and Google Sheets
  • Presentation Docs like PowerPoint and Google Slides
  • Communication Apps like Outlook and Gmail for emailing, as well as Instant Messaging apps, and Microsoft Teams and Google Meet for video conferencing
  • Expansive storage space

This is just the tip of the iceberg in terms of their overlapping, useful apps. With calendars, drives, and productivity facilitating tools, there are so many ways that both of these sites aid businesses.

However, they are not identical. There are some key differences that can make each suite more appealing to different types of businesses and industries depending on their needs and how they work.

Main Differences Between Google Workspace and Microsoft 365

Both Google Workspace and Microsoft 365 are impressive collections of software. While similar, they do have some notable differences:

  • Learning curve and ease of use
  • Depth of use and flexibility
  • Payment tiers
  • Interfaces
  • Intent behind creation of communication tools
  • Storage
  • Security
  • Email add-ons
  • How the different suites tend to be used by staff

HardSoft and Google Workspace

Learning curve and ease of use: Microsoft has some very advanced features to aid collaborative experience. Yet, navigating its features can take some practice for employees. On the other hand, Google is well known for its intuitive user interfaces and layouts for a smaller learning curve.

Depth of use and flexibility: While the learning curve is steeper for Microsoft 365, it is incredibly sophisticated with so much choice for businesses. This grants companies a high degree of flexibility in how the products and tools can be used to their administrative advantage. Despite this, one major advantage of Google Workspace is how it has always from its inception had a strong focus on collaborative working. Collaborative working on files has always been at the forefront of Google Workspace’s design, rather than an add-on.

Payment tiers: Google Workspace has a straightforward tier and pricing plan, comprising of Business Starter, Business Standard, Business Plus, and Enterprise. It is a simple graduating system, increasing in price to reflect the number of users a business can have. The higher tiers also have some extra tools and increased security and storage options. Microsoft 365 has a far more complex payment tier with a myriad of levels and choices, including multiple tiers for various industries and types of business. There are home versions, business versions, enterprise versions, versions specifically for government, non-profit versions, and education versions available, most of which include many sub-versions. This can be a benefit in terms of drilling down to precisely obtain the package you desire. However, for most businesses, the choice can be overwhelming.

Microsoft has a pay annually option, which is significantly better value for money than its monthly subscription. However, if you pay annually, you are then tied into a specific number of users or participants on a call. If your business changes dramatically and adds another department or expands to more offices, this could be an issue. The monthly paying Google Workspace offers a lot of flexibility. Google Workspace is also very good value for money, as well as the pricing system itself being simple to understand.

Interfaces: While the use of Microsoft 365 has been ubiquitous in many businesses, Google Workspace has an incredibly intuitive interface, and all Google products and systems have a strong reputation for being user-friendly.

Intent behind creation of communication tools: Teams is the video conferencing and communication tool of the Microsoft 365 collection of business software. It was designed specifically for businesses, whereas Google Meet is popular with end users as well and has a broader audience. It, therefore, lacks some features of Microsoft 365. It is, however, an effective video conferencing tool for businesses, allowing up to 500 participants on Enterprise and 100 on Starter tier, which would still account for a large workforce.

Storage: Microsoft only offers 1TB of cloud storage. Google Workspace offers a greater variety of storage options, depending on the tier you select. It also offers unlimited storage with the Enterprise edition, which is incredible for large companies. All Microsoft 365 business plans cap cloud file storage at 1TB.

Security: Microsoft 365 has multi-factor authentication security, whereas Google Workspace only offers two-factor authentication.

Email Add-ons: Given the popularity of Gmail, there is a large range of third-party apps available for it which add useful functionality and customisation.

How the different suites tend to be used by staff: The most notable difference is that Microsoft 365 comes in both desktop apps and cloud web versions. You cannot install desktop versions of Google Workspace on your device, it is purely cloud and web-based. Yet you can still use Google Workspace features like Docs, Slides and Sheets in ‘offline mode’ which is handy.

Google Workspace Icon with animated people talking in an office

Google Workspace, while having a powerful myriad of tools is more straightforward and simpler to use.

It is quick to get up and running with the tools. This makes it lean and agile and very well suited to start ups, small businesses, freelancers, and solopreneurs.

It is not small businesses alone that are set to benefit.  Those impressive storage plans are something that larger companies should not ignore. In fact, this large storage is why it is very popular with industries using large files like video editors photo editors and music editors.  Google Workspace is

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